10 AI Meeting Management Tools To Boost Productivity

Do you feel like meetings drain your productivity? You’re not alone. Countless hours are lost in poorly planned and executed meetings. But there’s hope! AI Meeting management tools are revolutionizing how we collaborate. These innovative platforms streamline the entire meeting process, from scheduling and agenda creation to note-taking and action item tracking.

By leveraging these tools, you can transform unproductive meetings into focused sessions that drive real results and boost your team’s overall productivity.

What Is an AI meeting assistant?

Ever wish you had an extra set of hands during meetings? An AI meeting assistant is like a super-powered notetaker that uses artificial intelligence. It can listen in on your meetings, take smart notes, and even record the conversation.

Think of it as a digital secretary that keeps track of everything discussed, who needs to do what next, and helps you stay on schedule. This frees you up to focus on the actual discussion and participate more actively.

AI Meeting Assistants: Behind the Scene

Imagine a silent observer in your meetings, diligently taking notes and keeping track of action items. That’s the magic of AI meeting assistants! These virtual wizards rely on a combination of powerful software tools to transform your meetings.

At the core lies Natural Language Processing (NLP). This software acts like a super translator, deciphering human speech into understandable text. During your meeting, the AI assistant listens in, using NLP to convert conversations into written notes. It doesn’t just record everything word-for-word, though.

Machine learning kicks in here. This technology allows the assistant to become smarter over time. It learns to identify key points, differentiate between speakers, and even recognize specific topics being discussed. This way, it can prioritize important information and create focused summaries instead of just a transcript.

Think of it like having a real assistant who gets better at understanding you the longer they work with you. The AI assistant can also analyze the conversation for sentiment, flagging areas of agreement or disagreement. Some assistants can even identify action items and assign them to specific participants, keeping everyone accountable for next steps.

So, the next time you’re in a meeting, remember – there might be a silent genius working behind the scenes, using NLP and machine learning to ensure a productive and efficient session.

Top AI Meeting Management Software


Fireflies ai meeting notes

Fireflies.ai is an AI-powered tool designed to automate meeting notes. It helps teams transcribe, summarize, search, and analyze voice conversations from meetings. Fireflies.ai ensures that important points and action items are not missed, enhancing productivity and collaboration across the organization.


  • Automatic transcription of meetings
  • Meeting summaries and action items extraction
  • Searchable meeting archives
  • Integration with major conferencing tools (Zoom, Google Meet, Microsoft Teams)
  • Audio analysis and speaker identification

Pricing: Fireflies.ai offers a free plan with basic features. Paid plans start at $10/user/month, which include additional features like unlimited storage, advanced search, and integrations with CRM tools.


Doodle is a popular online scheduling tool that simplifies the process of finding the best time for a group to meet. It helps users coordinate meeting times efficiently, reducing the back-and-forth typically associated with scheduling meetings.


  • Easy scheduling polls
  • Integration with calendars (Google Calendar, Outlook, etc.)
  • Meeting invitations and reminders
  • Customizable Doodle polls
  • Automatic time zone detection

Pricing: Doodle offers a free basic plan. Premium plans start at $6.95/user/month, providing additional features like ad-free scheduling, calendar integrations, and advanced poll customization.


Avoma is an AI Meeting Assistant that provides conversation intelligence by automatically transcribing, summarizing, and analyzing meetings. It helps teams capture critical insights and action items from meetings, enhancing overall productivity and decision-making.


  • Real-time transcription and summaries
  • Action item and key point extraction
  • Meeting analytics and insights
  • Integration with popular conferencing tools (Zoom, Google Meet, Microsoft Teams)
  • Customizable workflows and templates

Pricing: Avoma offers a free plan with limited features. Paid plans start at $15/user/month, which include advanced features such as detailed analytics, CRM integrations, and custom reporting.


tl;dv is an AI-powered meeting notetaker designed for Zoom, Google Meet, and Microsoft Teams. It helps organizations record, transcribe, summarize, and generate insights from meetings, enabling teams to derive maximum value from their conversations.


  • Meeting recording and transcription
  • Summarization and action item generation
  • Integration with Zoom, Google Meet, and Microsoft Teams
  • Searchable meeting archives
  • Automated insights and analytics

Pricing: tl;dv offers a free plan with basic features. Premium plans start at $20/user/month, providing enhanced functionalities such as unlimited storage, advanced analytics, and team collaboration tools.


MeetGeek is an AI meeting assistant that automatically records, transcribes, and summarizes meetings. It provides key insights and action items from every meeting, helping teams stay organized and focused on their objectives.


  • Automatic meeting recording and transcription
  • Summarization of key points and action items
  • Integration with major conferencing tools
  • Customizable meeting templates and workflows
  • Detailed meeting analytics

Pricing: MeetGeek offers a free plan with basic features. Paid plans start at $12/user/month, which include advanced features like unlimited storage, detailed analytics, and integration with project management tools.

Equal Time

Equal Time focuses on creating effective and inclusive meetings by leveraging advanced research in conversational dynamics. It supports more engaged and balanced discussions, ensuring every participant has a voice.


  • Real-time conversational analytics
  • Inclusive meeting facilitation tools
  • Action item tracking and follow-up
  • Integration with video conferencing platforms
  • Customized meeting templates and agendas

Pricing: Equal Time offers a subscription-based pricing model. Specific pricing details are available upon request through their sales team.


Rewatch combines an AI-powered notetaker, screen recorder, and collaborative video hub. It helps teams eliminate unnecessary meetings by creating a searchable video library of recorded meetings, updates, and knowledge sharing sessions.


  • Meeting recording and transcription
  • Centralized video hub for collaboration
  • Searchable video archives
  • Integration with conferencing tools and project management systems
  • Action item and key insight extraction

Pricing: Rewatch offers a free plan with limited features. Paid plans start at $15/user/month, including advanced features like unlimited storage, detailed analytics, and team collaboration tools.


Otter.ai uses an AI Meeting Assistant to transcribe meetings in real-time, record audio, capture slides, extract action items, and generate comprehensive meeting summaries. It is designed to improve productivity and ensure that no important details are missed during meetings.


  • Real-time transcription and recording
  • Meeting summary and action item generation
  • Slide capture and annotation
  • Integration with conferencing tools (Zoom, Google Meet, Microsoft Teams)
  • Searchable meeting archives

Pricing: Otter.ai offers a free plan with basic features. Paid plans start at $8.33/user/month, providing additional functionalities like advanced search, custom vocabulary, and team collaboration features.


Krisp is an AI-powered noise cancellation and communication enhancement tool that works with various communication apps such as Zoom, Google Meet, and Microsoft Teams. It functions as a smart layer between your device and any online communication, ensuring clear and noise-free conversations.


  • Real-time noise cancellation
  • Echo removal and voice enhancement
  • Integration with major communication apps
  • Multi-device support
  • Easy setup and user-friendly interface

Pricing: Krisp offers a free plan with limited noise cancellation minutes. Paid plans start at $5/month, providing unlimited noise cancellation and advanced audio processing features.


Fellow.app is a comprehensive AI meeting management tool that offers transcription, meeting notes, and summaries. It is designed to enhance productivity for remote and hybrid teams by streamlining meeting management processes.


  • Real-time meeting transcription and notes
  • Action item tracking and follow-up
  • Integration with conferencing and project management tools
  • Customizable meeting templates and agendas
  • Collaborative meeting spaces

Pricing: Fellow.app offers a free plan with basic features. Paid plans start at $6/user/month, including advanced functionalities like detailed analytics, custom templates, and team collaboration tools.

Why Do You Need AI Meeting Assistants?

In today’s fast-paced work environment, managing meetings effectively is crucial for maintaining productivity and ensuring that important information is captured and utilized. AI meeting assistants are becoming increasingly essential tools for enhancing the efficiency and outcomes of meetings.

Here are several reasons why you need an AI meeting assistant:

Time Savings

AI meeting assistants can automate many time-consuming tasks that are typically associated with meetings. These tasks include scheduling, sending reminders, taking notes, and distributing meeting minutes. By handling these administrative duties, AI tools free up time for team members to focus on more critical tasks, thereby increasing overall productivity.

Accurate Note-Taking

During meetings, it’s easy to miss important points or misunderstandings can occur. AI meeting assistants can transcribe conversations in real time with high accuracy. This ensures that all key points, decisions, and action items are recorded correctly, reducing the likelihood of miscommunication. Accurate transcriptions also make it easier to review what was discussed and decided upon.

Enhanced Collaboration

AI meeting assistants often come with features that facilitate better collaboration among team members. For example, they can highlight action items, assign tasks to specific individuals, and track progress. This helps ensure that everyone is on the same page and that tasks are completed on time. Additionally, searchable transcripts and meeting summaries make it easy to find and share information with team members who may have missed the meeting.

Improved Accessibility

Not all team members may be able to attend every meeting due to different time zones or conflicting schedules. AI meeting assistants can record and transcribe meetings, making it possible for absent team members to catch up later. This is particularly beneficial for remote and distributed teams, as it ensures that everyone has access to the same information, regardless of their location or availability.

Data-Driven Insights

Many AI meeting assistants provide analytics and insights based on meeting data. They can identify patterns, such as frequently discussed topics, decision-making trends, and recurring issues. These insights can help managers and team leaders make more informed decisions, improve meeting effectiveness, and address any recurring problems.

Increased Efficiency

By automating routine tasks and providing structured meeting summaries, AI meeting assistants streamline the entire meeting process. This reduces the time spent on meetings and follow-up tasks, allowing teams to operate more efficiently. The automation of these processes also ensures that meetings are more focused and goal-oriented.


As organizations grow, the number of meetings typically increases. Managing this increase manually can be challenging and inefficient. AI meeting assistants can scale with the organization, handling a higher volume of meetings without additional effort. This scalability ensures that the benefits of AI assistance are maintained, regardless of the size of the organization.

Leave a Comment

Your email address will not be published. Required fields are marked *

Scroll to Top